Requests in.Quotes out.
Quotrail picks up requests from your mailbox, reads email, PDF and Excel, suggests matching items from your catalog and calculates the prices. Your team approves — nobody else.
Request.
Fifty lines by email, PDF or Excel — each written differently, rarely with your part number.
Catalog.
Every line is checked against your own catalog, every price comes from your own terms. Next to each, Quotrail shows how it got there.
Quote.
A review-ready draft in minutes. Anything uncertain is flagged — and a person approves.
The software suggests. Your inside sales team decides.
You don’t need a new ERP.
You don’t need an IT project.
You don’t need AI that sends quotes past your team.
You need a tool that searches, matches and does the math — and leaves the decision to your team.
The product
Three screens, one workday.
Screens from the demo workspace: companies, people, items and amounts are sample data.
Guardrails
01
No approval, no quote.
Nothing goes out without sign-off from a second authorized person.
02
Isolated by workspace.
Requests, quotes and customer data are loaded only for your own signed-in workspace.
03
Traceable.
Every match shows its evidence, every decision has its entry in the audit log.
04
Your data stays yours.
No model training on customer data. Service providers and processing locations are listed in the privacy policy.
What Quotrail does
Quotrail is the quoting copilot for industrial distribution. A fifty-line parts list becomes a review-ready draft quote in minutes: every line checked against your own catalog, every price from your own terms, detected uncertainties flagged for review. A person makes the final call.
01 · Intake
No more retyping.
Straight from the shared mailbox, as PDF, Excel or CSV: Quotrail detects columns, quantities and units on its own and turns free text into clean line items. Attachments it cannot read are flagged — never silently skipped.
In five steps
This email becomes this quote.
An example with fictional companies and people from the product demo. Four lines take you from a request to an approved quote.
What comes in
URGENT – spare parts Dry Dock 3
Kyle Brennan · Maintenance Supervisor · Saltmarsh Drydock & Marine Repair, LLC
All,
URGENT – Dry Dock 3 is down. Need the following by Friday noon:
Rexroth valve 4WE6D6X/EG24N9K4 (R900561274) 2 pcs
Hydac element 0160 D 010 BN4HC 4 pcs
Turck BI4U-M12-AP6X-H1141 or equal 10 pcs
Pilz PNOZ X3 24V 1 pc
Thanks,
Kyle Brennan
What it becomes
Request R-2026-906
- Rexroth valve 4WE6D6X/EG24N9K4 (R900561274)Qty 2 pcs—
The manufacturer part number matches character for character.
- Hydac element 0160 D 010 BN4HCQty 4 pcs—
The type code matches; BN and BH are the same series.
- Turck BI4U-M12-AP6X-H1141 or equalQty 10 pcs—
You have invoiced this item to this customer twice before.
- Pilz PNOZ X3 24VQty 1 pc—
The manufacturer’s order number matches.
One line is waiting for a decision. Until Megan Castillo · Inside Sales makes it, the quote remains a draft. Nothing leaves the building without approval.
This illustration uses demo data. Access to the app requires an activated account or a separately configured demo.
Manufacturers Quotrail recognizes in the catalog.
An excerpt from the demo catalog: type codes, order numbers and descriptions from these manufacturers are recognized, normalized and matched to the right item.
- Rockwell Automation
- Eaton
- Apollo Valves
- ASCO
- Banner Engineering
- Parker
- Swagelok
- Timken
- WD-40
- Xylem
- Grundfos
- Siemens
Phoenix Contact · Wilo · ARI-Armaturen · KSB · SKF · WAGO · Festo · Hydac · Schneider Electric · Bürkert · Danfoss · Freudenberg · GEMÜ · Loctite · Pilz · Balluff · Bosch Professional · Bosch Rexroth · FAG · HellermannTyton · Hilti · ifm · Pepperl+Fuchs · Rittal · Samson · Sick · SMC · Turck
A few numbers
What the routine costs today.
The time isn’t lost in the writing, but in the searching, matching and chasing. Third-party figures, each checked at the source — and each with a note on what it measures and what it doesn’t.
$56
is the fully loaded cost of an hour of wholesale sales time in the US
Mean wage of $39.68/hr for wholesale sales representatives (May 2025); wages make up 70.5% of total compensation in wholesale (June 2026). The division is our own calculation.
US BLS, OEWS (May 2025) and ECEC (June 2026)
42 h
was the average response time to an online inquiry
23% of inquiries were never answered, and only 37% within an hour. Test of 2,241 US companies.
Harvard Business Review, “The Short Life of Online Sales Leads,” 2011
7×
more likely to reach a decision maker when you respond within an hour
Compared with responding an hour later; compared with 24 hours, it was 60 times. Measured on 1.25 million online inquiries — a conversation rate, not a win rate.
Harvard Business Review, 2011 (Oldroyd, McElheran and Elkington)
28%
of a sales rep’s week is actually spent selling
The rest goes to data entry, coordination and admin. Survey of 7,775 sales professionals in 38 countries, across industries.
Salesforce, State of Sales, 5th edition, 2022
All figures come from third parties and describe markets, not your business. None of them measures quote requests in industrial distribution directly — which is why the calculator below uses your own numbers.
The arithmetic
Run it with your numbers.
Two calculations side by side. The conservative one counts working time only. The second adds the revenue left on the table today — using your numbers, not our promises. Either one may come out against us.
Working time only
No revenue effect at all. Only the working time that is freed up.
First-year result
+$37,613
Pays off.
From month 4 it pays for itself — break-even after 3.4 months.
Including revenue upside
Plus the revenue left on the table today — using your figures.
First-year result
+$59,071
Pays off.
From month 3 it pays for itself — break-even after 2.4 months.
What carries the monthly fee
3 extra quotes won in a month carry the fee.
$1,090 a month against $500 gross profit per won order — your figures: $2,500 order value, 20 % gross margin. There is no independent number for either; both sliders are yours.
Or in time: 17 inside-sales hours freed in a month cover the fee. The calculator shows 68.
Why the first year is the tighter one
The first-year cost includes the setup fee of $1,900, and that is charged exactly once. So, with the values in this calculator, the working time saved alone covers the price 3.5 times over in the first year — and 4.0 times from year two.
How these figures are arrived at
What handling requests costs you today
$123,433
1,917 hours of working time a year — just for handling requests.
Time per request
Working time saved per year
$52,593
817 hours freed up per year · equivalent to 0.52 full-time employees
Revenue left on the table today
250 requests a year worth $625,000 in quote volume
Recoverable with the time freed up: 250 requests, $125,000 in additional revenue
Additional gross profit per year
$25,000
Your plan
Inside Sales
Subscription $13,080 plus setup $1,900
You use 417 of 600 requests and 3,336 of 12,000 lines per month.
Your request volume
Starting value derived from U.S. Bureau of Labor Statistics data: mean wage of $39.68/hr for wholesale sales representatives (May 2025); wages make up 70.5% of total compensation in wholesale (June 2026). The division is our own calculation. Enter your own rate.
Comes to $64.40 per hour. Official labour cost per hour worked covers wages, employer social contributions, paid leave and sick pay — but not the workstation, the hardware, the software, administration or management time. There is no independent figure for wholesale. For comparison: the administration of Rhineland-Palatinate recommends an overhead surcharge of at least 20 percent for cost-benefit studies (Landesamt für Finanzen RLP, personnel cost rates 2026). Our starting value is below that.
Our own assumption. There is no independent figure for this. The starting value is at the low end.
Your figure. The approver's time, the callback to the customer or supplier, the rework on a wrongly matched line — it happens today, and until now it was missing from this calculation entirely. Enter only the part the catalogue and the price rules take off your hands; the six minutes of checking and approval with Quotrail are already counted next to it. There is no independent figure for this, and the starting value is deliberately low.
Revenue left on the table today
Your estimate. For comparison: in a test of 2,241 US companies, 23% of online inquiries went unanswered (HBR 2011). The starting value is deliberately far below that.
Order value, win rate and gross margin are your numbers — there is no independent figure for quote requests in industrial distribution.
Counting working time alone, Quotrail does not pay off in the first year at very low request volumes. The calculator tells you so instead of hiding it.
What we leave out
- Avoided error costs. The rework on a wrongly matched line is now in the slider above; what follows from it — a return, a credit note, a lost customer — is not. There is no reliable independent figure for that.
- Faster responses as a benefit in their own right. The well-known study (HBR 2011) measures conversation rates for online inquiries, not orders — so we do not extrapolate from it.
Your actual benefit depends on your requests, master data and review time. Validate these assumptions during a pilot.
Pricing
Three plans, one clear framework.
List prices and usage limits are fixed — no per-document fees, no surprises in year two. Setup, integrations and onboarding are agreed in writing before purchase.
All prices net; no German VAT is charged (place of supply outside Germany). Cancel monthly, effective at the end of the billing month.
For businesses only (entrepreneurs within the meaning of Section 14 of the German Civil Code) — not offered to consumers.
Inside Sales
$1,090per month
One location, one legal entity, three to six people in inside sales. Email is the main channel; the ERP remains the system of record.
- 600 requests and 12,000 lines per month
- One workspace, up to 150,000 catalog items
- Two shared mailboxes with automatic pickup
- Requests from email, PDF, Excel and CSV
- Item, customer and pricing import via Excel or CSV
- Quotes as PDF, Excel and CSV, with handoff to your ERP
- Unlimited users, email support
Setup: $1,900 one-time
Booked after a personal call; quote, invoice and payment by bank transfer.
A personal video meeting with Fabian Lorenz is available on request.
Company
Recommended$2,290per month
Two locations or two legal entities, six to twelve people in inside sales, first bid lists.
- 1,500 requests and 30,000 lines per month
- Two workspaces, up to 750,000 catalog items
- Five shared mailboxes with automatic pickup
- Everything in Inside Sales
- Win/loss analysis by customer and reason
- Guided onboarding, including your master data
- Email support, usually answered within 2 business days
Setup: $3,900 one-time
Booked after a personal call; quote, invoice and payment by bank transfer.
A personal video meeting with Fabian Lorenz is available on request.
Group
from$5,900per month
Several legal entities, an ongoing bid business with lists of 50 to 200 lines, an in-house ERP team.
- 4,000 requests and 120,000 lines per month
- Six workspaces, up to 3 million catalog items
- Twelve shared mailboxes with automatic pickup
- Everything in Company
- ERP integration scoped together with you
- Onboarding plan for multiple legal entities
- Availability and response times as agreed
Setup: from $9,900 one-time
Guide price. We define scope, integrations and onboarding together.
Booked after a personal call; quote, invoice and payment by bank transfer.
A personal video meeting with Fabian Lorenz is available on request.
Setup is a one-time fee: importing your items, customers and pricing, configuring pricing rules and mailboxes, and a walkthrough for your team. We agree on the schedule together before you sign.
No per-document billing. You get a notice at 80% of your monthly limit; new requests only pause at 110% — and then we find the right plan together.
FAQ
Answered in a minute.
It tells you. Every line has one of three statuses: Clear, Needs review or No match. Anything that is not clear appears first on your inside sales team’s screen — with the five best candidates from your catalog and the reason they are ranked that way.
No. Items, customers and pricing come in as an Excel or CSV export from your ERP, and the shared mailbox is added with its server, username and password. Approved quotes go back into your system as PDF, Excel or CSV. None of this requires a live ERP integration; if you want one, we scope it in the Group plan.
The interface is available in German, English, French and Italian. Recognition quality depends on the format and the catalog. Multilingual requests and replies require review; automatic translation is not promised.
$1,090 per month for Inside Sales, $2,290 for Company or $5,900 for Group, plus a one-time setup fee of $1,900 to $9,900 and applicable taxes. Cancel monthly, effective at the end of the billing month. Whether Inside Sales pays for itself for your business depends on how much quoting work your team saves and what an hour costs you — the calculator above shows it with your own numbers and discloses every assumption.
You retain ownership of your data. Access is limited to your workspace. Customer data is never sent to external AI services or used to train models. Which service providers are involved, where data is processed and how long it is kept is set out in the Privacy Policy.
Ready when you are.
Thirty requests a day or three hundred: Quotrail takes the searching off your inside sales team’s plate and leaves the decisions to them. Talk to us or run the numbers with your own figures.
Book a call
Rather talk it through?
Thirty minutes on one of your own requests: we run it through Quotrail and you see what comes out. No sales pitch, no slides.
- Thirty minutes, by video or phone
- On your requests and your numbers, not ours
- Afterwards you know whether it pays off for your business
- No obligation — nothing is booked until we confirm your window
Bring along, if you can
One real request from your inbox — plus how many requests come in on a working day and how many line items one of them usually has. That is exactly what the form asks for. If you do not have the figures to hand it works without them; we estimate them in the call.
Rather write? Go to the contact form
Booking runs through the scheduling page of Neithra Technologies, the provider of Quotrail.
Or request a preferred time here
Request a time
Two numbers and a preferred window — that is all we need to come prepared.
A real person behind the product.
I’m Fabian Lorenz, founder of Neithra Technologies. Thirteen years in the German police service shaped my commitment to discretion, care and accountability. Based in Germany, I build software for businesses operating internationally, with a particular focus on the US market.
Fabian Lorenz · Founder · Based in Germany
Contact
Let’s talk about your requests.
Tell us briefly how requests reach you today. We will show you, using your own numbers, what Quotrail can do with them — no obligation.
Rather talk?Book a call
Or email us directly:[email protected]