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RFQ software for technical distributors

Requests in. Quotes out.

Quotrail reads requests from email, PDF and Excel, suggests matching items from your catalog and calculates the prices. Your team approves — nobody else.

For teams in the United States

Explore the live demo Choose plan

01 Intake

02 Matching

03 Pricing

04 Approval

Mailbox3

EmailPDFXLSXCSV

Catalog

NF-31-000320
NF-31-000331
NF-53-000573
NF-53-000580

R-2026-906URGENT – spare parts Dry Dock 3

Rexroth valve 4WE6D6X/EG24N9K4 (R900561274)2 pcs
NF-31-000320
$230.40
Hydac element 0160 D 010 BN4HC4 pcs
NF-31-000331
$748.80
Turck BI4U-M12-AP6X-H1141 or equal10 pcs
NF-53-000573
$1,230.00
Pilz PNOZ X3 24V1 pc
NF-53-000580
?
$184.50

Σ

$2,393.70

Pricing terms

Contract pricing
Customer price · −12%
Quantity break

DRApprover

Quote

$2,393.70

Approved

URGENT – spare parts Dry Dock 3

In short

Three steps. One approval.

01

Reads every request

Lines, quantities and units pulled from email, PDF, Excel or CSV.

02

Matches your catalog

Every line gets an item and a price from your own data, with the source shown.

03

Your team approves

Uncertain lines come first. Nothing goes out without approval.

After approval

Everything stays on the quote.

Quoting software produces the PDF. What happens next usually lives in someone’s inbox. Quotrail keeps the quote moving until your customer replies.

	The usual way: quoting software + inbox	With Quotrail
Sending	Export the PDF and attach it to an email by hand.	Straight from your connected mailbox, with a PDF of the exact version you approved.
Customer reply	Lands in the inbox. Who links it to the quote is anyone’s guess.	Lands on the quote, flagged as a likely acceptance or rejection. You confirm the win.
Follow-up	A calendar reminder or a row in a spreadsheet.	One follow-up after 1, 3 or 7 days, approved by you or sent automatically. A reply stops it.
Quote expiry	Stated on the PDF.	The day before it expires, Quotrail reminds your team – internally, not the customer.

The usual way: quoting software + inbox
With Quotrail

Sending: Export the PDF and attach it to an email by hand.; Straight from your connected mailbox, with a PDF of the exact version you approved.
Customer reply: Lands in the inbox. Who links it to the quote is anyone’s guess.; Lands on the quote, flagged as a likely acceptance or rejection. You confirm the win.
Follow-up: A calendar reminder or a row in a spreadsheet.; One follow-up after 1, 3 or 7 days, approved by you or sent automatically. A reply stops it.
Quote expiry: Stated on the PDF.; The day before it expires, Quotrail reminds your team – internally, not the customer.

Quotrail quote Q-2026-4201 marked Sent, with the customer’s reply attached and a note that it may be an acceptance — From the live demo: the quote goes out from your own mailbox, and the reply lands on it – flagged as a possible acceptance.

In the screenshot

Sent from Quotrail
Reply received in your mailbox, filed on the quote
Flagged as a possible acceptance

Quotes go out from your own mailbox. Your customer simply replies to the email.

How it runs

1
Approve and send
From your mailbox, with a PDF of the approved version.
2
Reply lands on the quote
Matched and flagged as a likely acceptance or rejection.
3
One follow-up
Optional – a reply stops it.
4
Reminder before expiry
To your team only.

Quotes go out from your own mailbox. Your customer simply replies to the email.

In the app

See Quotrail in action

Open the request and original

Open the live demo

…or try it yourself in the live demo.

See it in one minute.

From incoming request to approved quote: the product video walks you through it, using sample data from the demo.

The math

Run it with your numbers.

Requests per business day, whole team20

Average lines per request8

Fully loaded cost per inside sales hour$56

Time saved per line: 40% · our estimate

You save per year

$39,513

Net, after the plan price

Time value of the hours saved: $52,593
Plan price, first year: − $13,080

Pays for itself in 3.0 months.

At a glance

Built for inside sales.

$0

Setup fee. Cancel anytime.

4

Request formats, read automatically.

Your ERP stays. Quotes as PDF, Excel or CSV.

No model training on your data.

Pricing

Three plans. Clear limits.

All prices are net. No VAT is added for businesses outside the EU. The final currency and tax appear at checkout before payment. For businesses only. Not available to consumers.

30-day money-back guarantee

Not happy within 30 days of your first payment? Email [email protected] for a refund of that payment under our guarantee terms.

Guarantee terms

Secure payment with

Card, Apple Pay or Google Pay

Cancel anytime · No setup fee

Inside Sales

$1,090per month

600 requests and 12,000 lines per month
One company account, up to 150,000 catalog items
Two IMAP mailboxes with automatic pickup
Requests from email, PDF, Excel and CSV

All features

Item, customer and pricing import via Excel or CSV
Quotes as PDF, Excel and CSV, with handoff to your ERP
Unlimited users, email support

Company

Recommended

$2,290per month

1,500 requests and 30,000 lines per month
One company account, up to 750,000 catalog items
Five IMAP mailboxes with automatic pickup
Everything in Inside Sales

All features

Win/loss analysis by customer and reason
Guided onboarding, including your master data
Email support

Group

$5,900per month

4,000 requests and 120,000 lines per month
One company account, up to 3 million catalog items
Twelve IMAP mailboxes with automatic pickup
Everything in Company

All features

ERP integration scoped together with you
Onboarding plan for large catalogs and your team
Availability and response times as agreed

Talk to us before you decide

Book a 15-min video call

Contact

Get in touch.

We’ll get back to you by email.

Fabian Lorenz

Fabian Lorenz · Founder, Neithra Technologies

Thirteen years in the German police shaped how we work: careful documentation, transparent decisions and discretion with data.